October 21, 2014

BANNER COUNTY 
COMMISSIONERS PROCEEDINGS

The Banner County Board of Commissioners met in regular session in the Commissioners’ room of the Banner County Courthouse on October 21, 2014.  This is in accordance with the adjournment of the October 7, 2014 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, the county clerk’s office, and on the front window of the Banner County Courthouse.  Proof of publication is on file in the office of the Banner County Clerk and is made a part of the proceedings by reference.

The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk.  A copy was e-mailed to each board member on October 17, 2014.  The agenda was not amended less than 24 hours prior to the meeting.

The chairman called the meeting to order at the hour of 8:46 a.m. with the pledge of allegiance to the flag.  Present on roll call were Chairman Robert J. Gifford; Vice Chairman John-Robert Faden; Member Robert Post; Tom Neal, Highway Superintendent; Toney Krajewski, Assistant Highway Superintendent; Jim Zimmerman, Attorney; Martin Olsen, and Lori Hostetler, Clerk. Also present at various times: Karen DeBoer; Cynthia Gill, and Bill Griffiths.

The chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table by the door.

The agenda was examined and Post moved to approve. Second by Faden. Roll call vote: Gifford, yes; Faden, yes; Post, yes.

The minutes of the previous meeting had been supplied to each board member. Faden moved to approve the minutes for October 7, 2014 and that the actions therein be ratified:  Second by Post.  Roll call vote: Post, yes; Gifford, yes; Faden, yes.

CORRESPONDENCE

A letter from NIRMA regarding Dividend and Membership Recommitment

E-mail from the American City County Exchange discussing benefits and encouraging membership

ITEMS OF BUSINESS BEFORE THE BOARD

Item #1 – Karen DeBoer – Discussion of part-time Extension assistant – Karen DeBoer with the Kimball-Banner Extension reported that the part-time 4-H assistant has resigned as of October 1st, and the Extension is considering changing the position to 4-H Assistant/ Office Manager. Cynthia Gill, also with the Extension discussed the benefits of doing this, and Martin Olsen said that the office in Kimball may have to adjust the hours it is open if this is done. Karen said the position will be advertised. Martin also shared that a position on the Extension Board will need to be filled.

Item #2 – Consider the acceptance and signing of the Annual Report from the highway superintendent (SSAR) - Tom Neal, Highway Superintendent presented the Annual Report for review. Post made a motion to approve the SSAR and to authorize the chairman to sign. Second by Faden. Roll call vote: Gifford, yes; Post, yes; faden, yes.

Item #3 – Change date for next meeting – Faden made a motion to move the next meeting to November 6th at 8:45 a.m. Second by Post. Roll call vote: Post, yes; Gifford, yes; Faden, yes. 
Item #4 – Consider and adopt Resolution for Amendment and Addendum to NIRMA/ 
NIRMA II Intergovernmental / Interlocal Agreements – Post made a motion to adopt the Resolution for Amendment and Addendum to NIRMA/NIRMA II Intergovernmental / Interlocal Agreements and to authorize the chairman to sign. Second by Faden. Roll call vote: Faden, yes; Gifford, yes; Post, yes.

Item #5 – Discussion of utilities in county right of ways – Jim Zimmerman, Attorney presented a revised copy of the pipeline easement from Elk Petroleum. In the copy, he included changes he felt were needed and items he thought should be reviewed by the commissioners. There was discussion on how the pipeline could benefit the county, and Bill Griffiths expressed his opinion on the proposed pipeline route.

REPORTS

COMMITTEE REPORTS

Post reported that he had attended a meeting at the Western Nebraska Community College and 
Stated that they are in favor of finding an alternative source for their funding. He also reported on 
The NACO legislative meeting he had attended and said that there will be an interim study held on 
November 9th which will look at how other states determine land valuations.

CLERK REPORT

Lori Hostetler, Clerk presented the clerk and the clerk of the district court fee reports. She reported that the NIRMA Self Defense Conference which she had attended was excellent, and there were many relevant topics covered. She also said the county was presented a dividend check at the business meeting. She stated that her office is in the final preparations for the General Election to be held on November 4th.

HIGHWAY DEPARTMENT REPORT

Tom Neal, Highway Superintendent reported that he has listed four items of surplus equipment on Big Iron Auctions. He said they should begin graveling again next week, and he will be attending a Local Road Conference in Rapid City.

No other reports.

CLAIMS

The following claims were audited, and Post moved that the claims be approved, and warrants ordered drawn on the respective funds. Second by Faden. Roll call vote: Gifford, yes; Post, yes; Faden, yes.

GENERAL FUND

As Central Services - OCIO data processing.........117.80 
Ballew Covalt Hazen Pc, LLO misc.......................645.00 
Centurylink phone..................................................511.04 
City Of Scottsbluff cd admin exp.........................1,050.00 
High West Energy lights.........................................471.65 
Mips Inc misc.....................................................1,288.66 
Monument Car Wash misc.......................................24.19 
Nebraska State Treasurer misc...............................227.89 
Nebraska Total Office supplies...............................101.31 
William C Peters ct appt counsel..........................1,013.50 
Totalfunds By Hasler postage..................................300.00 
Verizon Wireless phone............................................66.53 
Zimmerman Law Firm PC, LLO travel.................1,008.81

ROAD FUND

Jay D. Dove, wages...............................................506.00 
Brian Streeks, wages............................................1357.00 
Ameritas Life Insurance, Corp, retirement...............209.60 
Banner County Bank, withholding...........................340.87 
Nebraska Dept. of Revenue, withholding..................20.72

* All salaries and wages listed above are gross wages.

Centurylink phone...................................................157.77 
Lois Dillinger gravel & borrow................................910.00 
High West Energy lights..........................................100.58 
Panhandle Coop Association lf fuel & diesel.........8,723.16 
Safelite Fulfillment, Inc repair parts..........................226.85 
Verizon Wireless phone............................................33.27 
Wyrulec Co lights.....................................................27.05

PRESERVATION & MODERNIZATION  FUND

Mips Inc misc     66.60

No other reports.

Post made a motion to adjourn the meeting of the Banner County Board of Commissioners at 10:38 a.m.  Second by Faden.  Roll call vote:  Gifford, yes; Faden, yes; Post, yes. The next meeting will be held in regular session on November 6, 2014 or at the call of the clerk.  A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.

BOARD OF COMMISSIONERS 
BANNER COUNTY, NEBRASKA


October 21, 2014

BANNER COUNTY 
COMMISSIONERS  PROCEEDINGS

The Banner County Board of Commissioners met in regular session in the Commissioners’ room of the Banner County Courthouse on October 21, 2014.  This is in accordance with the adjournment of the October 7, 2014 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, the county clerk’s office, and on the front window of the Banner County Courthouse.  Proof of publication is on file in the office of the Banner County Clerk and is made a part of the proceedings by reference.

The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk.  A copy was e-mailed to each board member on October 17, 2014.  The agenda was not amended less than 24 hours prior to the meeting.

The chairman called the meeting to order at the hour of 8:46 a.m. with the pledge of allegiance to the flag.  Present on roll call were Chairman Robert J. Gifford; Vice Chairman John-Robert Faden; Member Robert Post; Tom Neal, Highway Superintendent; Toney Krajewski, Assistant Highway Superintendent; Jim Zimmerman, Attorney; Martin Olsen, and Lori Hostetler, Clerk. Also present at various times: Karen DeBoer; Cynthia Gill, and Bill Griffiths.

The chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table by the door.

The agenda was examined and Post moved to approve. Second by Faden. Roll call vote: Gifford, yes; Faden, yes; Post, yes.

The minutes of the previous meeting had been supplied to each board member. Faden moved to approve the minutes for October 7, 2014 and that the actions therein be ratified:  Second by Post.  Roll call vote: Post, yes; Gifford, yes; Faden, yes.

CORRESPONDENCE

A letter from NIRMA regarding Dividend and Membership Recommitment

E-mail from the American City County Exchange discussing benefits and encouraging membership

ITEMS OF BUSINESS BEFORE THE BOARD

Item #1 – Karen DeBoer – Discussion of part-time Extension assistant – Karen DeBoer with the Kimball-Banner Extension reported that the part-time 4-H assistant has resigned as of October 1st, and the Extension is considering changing the position to 4-H Assistant/ Office Manager. Cynthia Gill, also with the Extension discussed the benefits of doing this, and Martin Olsen said that the office in Kimball may have to adjust the hours it is open if this is done. Karen said the position will be advertised. Martin also shared that a position on the Extension Board will need to be filled.

Item #2 – Consider the acceptance and signing of the Annual Report from the highway superintendent (SSAR) - Tom Neal, Highway Superintendent presented the Annual Report for review. Post made a motion to approve the SSAR and to authorize the chairman to sign. Second by Faden. Roll call vote: Gifford, yes; Post, yes; faden, yes.

Item #3 – Change date for next meeting – Faden made a motion to move the next meeting to November 6th at 8:45 a.m. Second by Post. Roll call vote: Post, yes; Gifford, yes; Faden, yes. 
Item #4 – Consider and adopt Resolution for Amendment and Addendum to NIRMA/ 
NIRMA II Intergovernmental / Interlocal Agreements – Post made a motion to adopt the Resolution for Amendment and Addendum to NIRMA/NIRMA II Intergovernmental / Interlocal Agreements and to authorize the chairman to sign. Second by Faden. Roll call vote: Faden, yes; Gifford, yes; Post, yes.

Item #5 – Discussion of utilities in county right of ways – Jim Zimmerman, Attorney presented a revised copy of the pipeline easement from Elk Petroleum. In the copy, he included changes he felt were needed and items he thought should be reviewed by the commissioners. There was discussion on how the pipeline could benefit the county, and Bill Griffiths expressed his opinion on the proposed pipeline route.

REPORTS

COMMITTEE REPORTS

Post reported that he had attended a meeting at the Western Nebraska Community College and 
Stated that they are in favor of finding an alternative source for their funding. He also reported on 
The NACO legislative meeting he had attended and said that there will be an interim study held on 
November 9th which will look at how other states determine land valuations.

CLERK REPORT

Lori Hostetler, Clerk presented the clerk and the clerk of the district court fee reports. She reported that the NIRMA Self Defense Conference which she had attended was excellent, and there were many relevant topics covered. She also said the county was presented a dividend check at the business meeting. She stated that her office is in the final preparations for the General Election to be held on November 4th.

HIGHWAY DEPARTMENT REPORT

Tom Neal, Highway Superintendent reported that he has listed four items of surplus equipment on Big Iron Auctions. He said they should begin graveling again next week, and he will be attending a Local Road Conference in Rapid City.

No other reports.

CLAIMS

The following claims were audited, and Post moved that the claims be approved, and warrants ordered drawn on the respective funds. Second by Faden. Roll call vote: Gifford, yes; Post, yes; Faden, yes.

GENERAL FUND

As Central Services – OCIO data processing.......117.80 
Ballew Covalt Hazen Pc, LLO misc......................645.00 
Centurylink phone................................................511.04 
City Of Scottsbluff cd admin exp.......................1,050.00 
High West Energy lights........................................471.65 
Mips Inc misc...................................................1,288.66 
Monument Car Wash misc.....................................24.19 
Nebraska State Treasurer misc............................227.89 
Nebraska Total Office supplies............................101.31 
William C Peters ct appt counsel.......................1,013.50 
Totalfunds By Hasler postage...............................300.00 
Verizon Wireless phone.........................................66.53 
Zimmerman Law Firm PC, LLO travel..............1,008.81

ROAD FUND

Jay D. Dove, wages.............................................506.00 
Brian Streeks, wages.........................................1357.00 
Ameritas Life Insurance, Corp, retirement............209.60 
Banner County Bank, withholding........................340.87 
Nebraska Dept. of Revenue, withholding...............20.72

* All salaries and wages listed above are gross wages.

Centurylink phone...............................................157.77 
Lois Dillinger gravel & borrow............................910.00 
High West Energy lights......................................100.58 
Panhandle Coop Association lf fuel & diesel.....8,723.16 
Safelite Fulfillment, Inc repair parts......................226.85 
Verizon Wireless phone........................................33.27 
Wyrulec Co lights.................................................27.05

PRESERVATION & MODERNIZATION  FUND

Mips Inc misc......................................................66.60

No other reports.

Post made a motion to adjourn the meeting of the Banner County Board of Commissioners at 10:38 a.m.  Second by Faden.  Roll call vote:  Gifford, yes; Faden, yes; Post, yes. The next meeting will be held in regular session on November 6, 2014 or at the call of the clerk.  A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.

BOARD OF COMMISSIONERS 
BANNER COUNTY, NEBRASKA