Minutes


Current Minutes

                                                   January 2, 2018

 


BANNER COUNTY
BOARD OF EQUALIZATION PROCEEDINGS

The Banner County Board of Equalization met in regular session in the Commissioners’ room of the Banner County Courthouse on January 2, 2018. This is in accordance with the adjournment of the December 19, 2017 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, and at the clerk’s office and on the front window of the Banner County Courthouse.  Proof of publication is on file in the office of the County Clerk and is made a part of the proceedings by reference.

The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk.  A copy was emailed to each board member on December 29, 2017.  The agenda was not amended less than 24 hours prior to the meeting.

The Chairman called the meeting to order at the hour of 8:35 a.m. Present on roll call were: Chairman John-Robert Faden; Member Robert Post, and Lori Hostetler, Clerk. Also present at various times: Vice Chairman Robert J. Gifford; Monty Stoddard, Treasurer, and Tom Neal, Highway Superintendent.

The Chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table in the corner of the room.

The agenda was examined, and Post moved to approve as presented. Second by Faden.  Roll call vote: Post, yes; Faden, yes.

The minutes of the previous meeting had been supplied to each board member. Post moved to approve the minutes for December 19, 2017 and that the actions therein be ratified. Second by Faden. Roll call vote: Faden, yes; Post, yes.

ITEMS OF BUSINESS BEFORE THE BOARD

Item #1 – Set meeting dates for 2018 – Post made a motion to set the meeting dates for 2018 as the 1st and 3rd Tuesday at 8:30 a.m. Second by Faden. Roll call vote: Post, yes; Faden, yes.

Item #2 – Set method of reasonable advance notice of meetings – Post made a motion to set the method of reasonable advance notice as the same as last year:  publishing in the Star Herald newspaper and posting in three public places: the Banner County Courthouse, Banner County School, and Banner County Post Office. Second by Faden. Roll call vote: Post, yes; Faden, yes.

Post made a motion to adjourn the Banner County Board of Equalization meeting at 8:47 a.m.  Second by Gifford.  Roll call vote: Gifford, yes; Faden, yes; Post, yes. The next meeting will be held in regular session on January 16, 2018 or at the call of the clerk.  A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.

      BOARD OF EQUALIZATION
      BANNER COUNTY, NEBRASKA


BANNER COUNTY
COMMISSIONERS  PROCEEDINGS

The Banner County Board of Commissioners met in statutory session in the Commissioners’ room of the Banner County Courthouse on January 2, 2018.  This is in accordance with the adjournment of the December 19, 2017 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, the clerk’s office, and on the front window of the Banner County Courthouse.  Proof of publication is on file in the office of the County Clerk and is made a part of the proceedings by reference.

The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk.  A copy was emailed to each board member on December 29, 2017.  The agenda was not amended less than 24 hours prior to the meeting.

The chairman called the meeting to order at the hour of 8:48 a.m. with the pledge of allegiance to the flag.  Present on roll call were Chairman John-Robert Faden; Vice Chairman Robert J. Gifford; Member Robert Post; Monty Stoddard, Treasurer; Tom Neal, Highway Superintendent; and Lori Hostetler, Clerk.

The chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table by the door.

The agenda was examined and Gifford moved to approve. Second by Post. Roll call vote: Gifford, yes; Post, yes; Faden, yes.

The minutes of the previous meeting had been supplied to each board member. Post moved to approve the minutes for December 19, 2017 and that the actions therein be ratified:  Second by Gifford.  Roll call vote:  Post, yes; Faden, yes; Gifford, yes.

CORRESPONDENCE
Noxious weed newsletter

CLAIMS

The following claims were audited, and Gifford moved that the claims be approved, and warrants ordered drawn on the respective funds. Second by Post. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

 

                                                                                    GENERAL FUND
                         
Blue Cross Blue Shield, health ins - 16,963.94; County Treasurer Postage Account, office supplies - 50.00; Fairfield Inn & Suites, lodging - 219.90; First Concord Benefits Group, LLC, health ins trust - 399.71; Fremont Motor Scottsbluff, LLC, other repair - 170.60; Margaret Hopkins, janitorial - 14.14; LaQuinta Inns & Suites, lodging - 769.65; MCI,
phone - 32.42; Stan McKnight, meals - 23.04; Money Wise Inc, supplies - 33.94; National Sheriff's Assoc., dues - 60.00; NE District Court Clerk's Assoc., dues - 50.00; Oregon Trail Plumbing,Htg & Cooling, bldg repair - 147.00; William C Peters, ct appt counsel - 618.00; Platte Valley Communications, radio equip. - 2,919.05; Monty A. Stoddard, mileage - 307.37; Leonard G Tabor, Atty, ct appt counsel - 70.00; US Bank, supplies - 791.14; Verizon Wireless, phone - 54.60; Donald D Wilson, audit - 8,312.00; Zimmerman Law Firm PC, LLO,
Expenses - 4,392.39

                                                                 

                                                                                        ROAD FUND

Blue Cross Blue Shield, health ins - 11,346.82; First Concord Benefits Group, LLC, health ins trust - 221.41; Inland Truck Parts & Service, repair parts - 5,077.83; Anthoney Krajewski, hwy supt consult - 50.00; LaQuinta Inns & Suites, lodging - 219.90

                        
 ITEMS OF BUSINESS BEFORE THE BOARD
  
Item #1 – Acceptance of audit report -  After review, Gifford made a motion to accept and approve the Audit Report for Fiscal Year Ended June 30, 2017. Second by Post. Roll call vote: Faden, yes; Gifford, yes; Post, yes.

A copy of the Audit Report for Fiscal Year Ended June 30, 2017 is available for inspection at the Banner County Clerk’s Office.

Item #2 – Possible approval and signing of audit engagement letter with Don Wilson for fiscal years ending June 30, 2018 through June 30, 2020 – After review and discussion, Gifford made a motion to approve and authorize the chairman to sign the audit engagement letter with Don Wilson for fiscal years ending June 30, 2018 through June 30, 2020. Second by Post. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

Item #3 – Approve applications for snow removal and surface grading – Applications were approved.

Item #4 – Reorganization – Gifford made a motion to leave the offices the same as last year:  John-Robert Faden as chairman and Gifford as vice-chairman. Second by Post.   Roll call vote: Faden, yes; Gifford, yes. Post, yes.

Item #5 – Appoint Officials to various offices- Gifford made a motion to appoint Tom Neal as Highway Superintendent; Toney Krajewski as Assistant Highway Superintendent, and Cris Burks as Weed Superintendent. Second by Post. Roll call vote: Gifford, yes; Post, yes; Faden, yes.

Item #6 – Appoint representatives to serve on various boards and committees - Gifford made a motion to appoint representatives for 2018 as follows:
County Safety Director - Tom Neal
Aging Office of Western Nebraska – Robert Post
Office of Aging Advisory Board – Sharon Sandberg
Panhandle Mental Health Board - Robert Post
Region One Office of Human Development and Panhandle Developmental Disabilities Services, Inc. - Robert Gifford
Public Health District - Robert Gifford
Emergency Management Board - Robert Gifford
Safety Committee - John-Robert Faden
NIRMA Contact Person - Lori Hostetler
Personnel Policy Committee - Robert Post; Sharon Sandberg; Tom Neal; Rob Leaf, and Bernice Huffman
Grievance Board – Sandy Beales; Stan McKnight; Art Olsen; Bernice Huffman, and Robert Gifford

Second by Faden. Roll call vote: Post, yes; Faden, yes; Gifford, yes.

Item #7 - Appoint individual to Extension Board - Post made a motion to appoint Jessica Stauffer to the Extension Board. Second by Gifford. Roll call vote: Gifford, yes; Faden, yes: Post, yes.

Item #8 - Re-appoint Scotts Bluff County Attorney as Deputy Attorney for Banner County for purposes of handling arraignments and inheritance tax - Gifford made a motion to re-appoint Scotts Bluff County Attorney as Deputy Attorney for Banner County for purposes of handling arraignments and inheritance tax. Second by Post. Roll call vote: Post, yes; Faden, yes; Gifford, yes.

Item #9 – Designate official County newspaper - Post made a motion to designate the Star Herald as the official County newspaper. Second by Faden.  Roll call vote: Post, yes; Faden, yes; Gifford, yes.

Item #10 –Appoint a depository bank – Post made a motion to adopt the resolution designating the Banner Capital Bank as the depository bank. Second by Gifford.  Roll call vote: Faden, yes; Gifford, yes; Post, yes.

Item #11 – Set indigent burial cost limit - Gifford made a motion to set indigent burial cost limit at negotiable up to $1500. Second by Faden. Roll call vote: Gifford, yes; Post, yes; Faden, yes.

Item #12 - Set interest rate on registered warrants - Gifford made a motion to adopt the resolution to set the interest rate on registered warrants at .5%. Second by Post. Roll call vote: Faden, yes; Post, yes; Gifford, yes.

Item #13 - Set method of reasonable advance notice for meetings - Post made a motion to set the method of reasonable advance notice as the same as last year: publishing in the county newspaper and posting in three public places: The Banner County Courthouse, Banner County School, and Banner County Post Office. Second by Gifford. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

Item #14 - Authorize Treasurer to invest county funds - Faden made a motion to adopt the resolution authorizing the treasurer to invest county funds in the Banner Capital Bank. Second by Gifford. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

Item #15 - Set meeting dates for 2018 - Post made a motion to set the meeting dates for 2018 as the first and third Tuesday of each month at 8:45 a.m. Second by Gifford. Roll call vote: Gifford, yes; Post, yes; Faden, yes.

Item #16 - Set holidays to be observed in 2018 – Gifford made a motion to set the holidays to be observed in 2018 as:
New Year’s Day – January 1st
Martin Luther King, Jr. Day – January 15th
Presidents’ Day – February 19th
Good Friday – March 30th without pay (optional)
Arbor Day – April 27th
Memorial Day – May 29th
Independence Day – July 4th
Labor Day – September 3rd
Columbus Day – October 8th
Veterans’ Day – November 12th
Thanksgiving – November 22nd  & November 23rd
Christmas Eve – December 24th
Christmas – December 25th
New Year’s Day of 2019 – January 1st

Second by Faden. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

Item #17 – Set machine hire rates – Post made a motion to set the machine hire rates as follows:
Beams - 18 Ft.                            $1,250.00 per pair
Cattle Guard Cleanout             $250.00 per gate
Caterpillar                                  $100.00 per hour
Tractor & Low Boy Trailer       $4 per mile each way
Skid Steer                                   $50.00 per hour
Motor Grader                             $80.00 per hour
Big Loader                                 $100.00 per hour
Backhoe                                     $50.00 per hour
Water Truck                              $75.00 per hour plus water

Second by Gifford. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

Item #18 – Set rates for gravel, hardpan/dirt, and mileage – Post made a motion set the rates for gravel, hardpan, and mileage as follows:
Gravel - At The Pit                 .50 per yard
Hardpan                                  .50 per yard
Mileage *                                $4.00 per mile each way
   
*If any material is needed immediately, the mileage charge will be $4.00 per mile each way.
If the request can be delayed, and the county truck is returning to the shop along or near the
same route the material is requested, then the landowner may only be charged for mileage
one way.   

Second by Gifford. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

REPORTS

HIGHWAY SUPERINTENDENT REPORT
Tom Neal, Highway Superintendent reported that they have been plowing snow.

COUNTY CLERK REPORT
Lori Hostetler, County Clerk reported that there are court cases scheduled to be held here on Thursday and Friday of this week. She also said she has begun the process of preparing W-2s. 

No other reports.

Post made a motion to adjourn the meeting of the Banner County Board of Commissioners at 10:31 a.m.  Second by Gifford.  Roll call vote: Post, yes; Gifford, yes; Faden, yes. The next meeting will be held in regular session on January 16, 2018 or at the call of the clerk.  A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.


     BOARD OF COMMISSIONERS
     BANNER COUNTY, NEBRASKA