July 21, 2015 

                                                                                 BANNER COUNTY
                                                              BOARD OF EQUALIZATION PROCEEDINGS

The Banner County Board of Equalization met in regular session in the Commissioners’ room of the Banner County Courthouse on July 21, 2015. This is in accordance with the adjournment of the July 14, 2015 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, and at the clerk’s office and on the front window of the Banner County Courthouse.  Proof of publication is on file in the office of the County Clerk and is made a part of the proceedings by reference.

The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk.  A copy was emailed to each board member on July 17, 2015.  The agenda was not amended less than 24 hours prior to the meeting.

The chairman called the meeting to order at the hour of 8:31 a.m. Present on roll call were: Chairman Robert J Gifford; Vice Chairman John-Robert Faden; Member Robert Post; Sharon Sandberg, Assessor;  Jim Zimmerman, Attorney, and Lori Hostetler, Clerk. Also present at various times: Tom Neal, Highway Superintendent and Troy Hilyard.

The chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table by the door.

The agenda was examined, and Faden moved to approve as presented. Second by Gifford.  Roll call vote:  Post, yes; Gifford, yes; Faden, yes.

The minutes of the previous meeting had been supplied to each board member. Faden moved to approve the minutes for July 7, 2015 and that the actions therein be ratified. Second by Gifford. Roll call vote: Gifford, yes; Faden, yes:  Post, abstain.

CORRESPONDENCE- None

ITEMS OF BUSINESS BEFORE THE BOARD

1. Receive assessor's three year plan – Sharon Sandberg, Assessor presented her three year plan. She said that everything is the same as last year's except that she will be reviewing range 54.
2. Assessment roll corrections - Sharon presented a list of three corrections that are needed. Post made a motion to approve the assessment roll corrections. Second by Faden. Roll call vote: Gifford, yes; Post, yes: Faden, yes.

Faden made a motion to adjourn the Banner County Board of Equalization meeting at 8:43 a.m.  Second by Post.  Roll call vote:  Post, yes; Gifford, yes; Faden, yes. The next meeting will be held in regular session on August 4, 2015 or at the call of the clerk.  A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.


      BOARD OF EQUALIZATION
      BANNER COUNTY, NEBRASKA


July 21, 2015

BANNER COUNTY
COMMISSIONERSPROCEEDINGS

The Banner County Board of Commissioners met in regular session in the Commissioners’ room of the Banner County Courthouse on July 21, 2015.  This is in accordance with the adjournment of the July 7, 2015 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, the clerk’s office, and on the front window of the Banner County Courthouse.  Proof of publication is on file in the office of the County Clerk and is made a part of the proceedings by reference.

The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk.  A copy was e- mailed to each board member on July 17, 2015.  The agenda was not amended less than 24 hours prior to the meeting.

The chairman called the meeting to order at the hour of 8:45 a.m. with the pledge of allegiance to the flag.  Present on roll call were Chairman Robert J Gifford; Vice Chairman John-Robert Faden; Member Robert Post; Tom Neal, Highway Superintendent; Jim Zimmerman, Attorney; Troy Hilyard; Delia Burchfield; Tom Holyoke; Dave Sands, and Lori Hostetler, Clerk. Also present at various times: Monty Stoddard, Treasurer; Art Olsen, and Cris Burks, Weed Superintendent.

The chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table by the door.

The agenda was examined and Post moved to approve. Second by Faden. Roll call vote: Gifford, yes; Post, yes; Faden, yes.

The minutes of the previous meeting had been supplied to each board member. Faden moved to approve the minutes for July 7, 2015 and that the actions therein be ratified:  Second by Gifford.  Roll call vote:  Post, yes; Faden, yes; Gifford, yes.

CORRESPONDENCE

Letter from Banner County School District stating that they had accepted the bid from
Peetz Farmers CO-OP of $0.81 a gallon for LP gas for the upcoming year.
 
CLAIMS

The following claims were audited, and Post moved that the claims be approved, and warrants ordered drawn on the respective funds. Second by Faden. Roll call vote: Post, yes; Faden, yes; Gifford, yes.

General: AS Central Services – OCIO, data processing - 117.80; Ballew Covalt Hazen PC, LLO, misc - 85.00; Banner County Court, cc costs - 65.00; C-Weed Management LLC, contracted services - 5,816.66; Centurylink, phone - 511.69; GIS Workshop, GIS - 2,750.00; High West Energy, lights - 552.00; Holiday Inn Express – Beatrice, lodging - 249.00; Margaret Hopkins, supplies - 4.25; Kimball Auto Parts, LLC, car repair - 105.99; Fred A Lockwood & Co, PC, audit - 9,800.55; Marshall & Swift, dues - 614.20; Nebraska State Treasurer, refunds - 197.17; NSA & POAN Conference Fund, dues - 95.00; Off Broadway Office Supply, supplies - 106.62; Panhandle Coop Association, fuel - 229.25; Verizon Wireless, phone - 59.62

                                                           
Road: Centurylink, phone - 161.32; Davco Manufacturing Ltd, repairs - 865.10; High West Energy, lights - 148.00; Kimball Auto Parts, LLC, shop supplies - 542.14; NMC Exchange LLC, repair parts - 1,377.17; Panhandle Coop Association, fuel - 7,112.00; Powerplan, machinery repairs - 16.31; Verizon Wireless, phone - 52.78; Western Pathology Consult. Inc., drug testing - 40.50; Wyrulec Co, lights - 26.70; Motor Fuels Division, Fuel - 173.00

ITEMS OF BUSINESS BEFORE THE BOARD
  
Item #1 – Review of county audit for the year ended June 30, 2014 - Troy Hilyard with FALCO - Troy Hilyard with FALCO reported that there were no significant audit findings. He indicated that everything was in good shape. He said there were two issues that needed to be addressed in the future: the monthly and quarterly tracking of tax list corrections and transferring budget authority within a fund when needed.

Item #2 – Review and possible approval of a Conservation Easement between Lazy Three “J” Ranch, Inc. and The Nebraska Land Trust – Tom Holyoke – Tom Holyoke, attorney for Delia Burchfield presented the easement and indicated that almost all of the property of Lazy Three “J” Ranch, Inc. would go into the conservation easement. The commissioners asked Delia Burchfield to discuss why she desires to put the land into a Conservation Easement. She explained that because she has no heirs, she wants to insure that the land stays the same. Faden made a motion to approve the Conservation Easement between Lazy Three “J” Ranch, Inc. and The Nebraska Land Trust and to authorize the chairman to sign. Second by Post. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

Item #3 – Discussion and possible action on how HSA account benefits are paid for newly –hired employees – After discussion, Gifford made a motion that the full year amount will be prorated based on when the coverage begins. Second by Faden. Roll call vote: Gifford, yes; Faden, yes; Post, yes.

Item #4 – Discussion and possible action on application and credit limit for road department credit card – There was discussion whether there is a need for another credit card. Because Sharon Sandberg is listed as the responsible party, Gifford made a motion to authorize her to raise the limit on the current credit card to $2000. Second by Faden. Roll call vote: Faden, yes; Gifford, yes; Post, no.

REPORTS

COMMITTEE REPORTS
Bob Post reported that he attended the National Associations of Counties Annual Conference. He discussed the county prescription drug card that is available to all county residents. It can be picked up at the courthouse or is available through a link on the county’s website: bannercountynegov.org.  He also discussed that there is possible funding available to repair roads through the Near Zero Deaths program.

HIGHWAY SUPERINTENDENT REPORT
Tom Neal, Highway Superintendent reported that the mower has been repaired, and the packer is in. Gifford said he had received another complaint on Road 35 and said that it needs to be fixed.

COUNTY TREASURER REPORT
Monty Stoddard, Treasurer presented the semi-annual report which was published in the paper and is available on the county website. He said he will be attending a legislative committee meeting on tax sales on August 31st.

COUNTY CLERK REPORT
Lori Hostetler, County Clerk presented the clerk and the clerk of the district court fee reports. She said she had called the insurance company regarding damage to the courthouse roof from the recent hail storm. She stated that she is finishing up the protest decisions and is working on the preliminary budget worksheets, and reminded that inventories are due by the end of August.

Item #5 – Evaluation of highway superintendent - Post made a motion to go into executive session to do the evaluation of the highway superintendent and to prevent needless injury to the reputation of an individual. Second by Faden. Roll call vote: Post, yes; Gifford, yes; Faden, yes.

Executive session to evaluate the highway superintendent called at 9:51 a.m. Present for executive session: Chairman Robert J Gifford; Vice Chairman John-Robert Faden; Member Robert Post, and Tom Neal, Highway Superintendent.

Faden made a motion to come out of executive session which was called to evaluate the highway superintendent and in order to prevent needless injury to the reputation of an individual. Second by Gifford. Roll call vote: Faden, yes; Gifford, yes; Post, yes.

No action was taken.

10:28 a.m. – Regular meeting was resumed.

SURVEYOR REPORT
Cris Burks, Weed Superintendent reported that she had served some individual notices, and there has been action taken by some of the land owners to correct the problems. She also said she has been doing some inspections.

No other reports.

Items discussed not on the agenda: Art Olsen commented on holes on Road 35 and stated that they need to be fixed.

Faden made a motion to adjourn the meeting of the Banner County Board of Commissioners at 10:48 a.m.  Second by Gifford.  Roll call vote: Post, yes; Gifford, yes; Faden, yes. The next meeting will be held in regular session on August 4, 2015 or at the call of the clerk.  A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.


     BOARD OF COMMISSIONERS
     BANNER COUNTY, NEBRASKA