The Banner County Board of Commissioners met in regular session in the Commissioners’ room of the Banner County Courthouse on January 3, 2017. This is in accordance with the adjournment of the December 20, 2016 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, the clerk’s office, and on the front window of the Banner County Courthouse. Proof of publication is on file in the office of the County Clerk and is made a part of the proceedings by reference.
The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk. A copy was emailed to each board member on December 30, 2016. The agenda was not amended less than 24 hours prior to the meeting.
The chairman called the meeting to order at the hour of 8:47 a.m. with the pledge of allegiance to the flag. Present on roll call were: Chairman Robert J. Gifford; Vice Chairman John-Robert Faden; Member Robert Post; Sharon Sandberg, Assessor; Jim Zimmerman, Attorney; Tom Neal, Highway Superintendent; Toney Krajewski, Assistant Highway Superintendent; Monty Stoddard, Treasurer, and Lori Hostetler, Clerk. Also present at various times: Cris Burks, Weed Superintendent and Stan McKnight, Sheriff.
The chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table by the door.
The agenda was examined and Post moved to approve. Second by Faden. Roll call vote: Gifford, yes; Faden, yes; Post, yes.
The minutes of the previous meeting had been supplied to each board member. Faden moved to approve the minutes for December 20, 2016 and that the actions therein be ratified: Second by Gifford. Roll call vote: Faden, yes; Post, yes; Gifford, yes.
NRD Hazard Mitigation Plan
The following claims were audited, and Post moved that the claims be approved and warrants ordered drawn on the respective funds. Second by Faden. Roll call vote: Faden, yes; Post, yes; Gifford, yes.
Ameritas Life Insurance Corp., health ins. - 885.24; Blue Cross Blue Shield, health ins. – 13,719.71; Douglas,Kelly,Ostdiek,And Ossian, ct appt counsel - 14.00; Home Depot Credit Services, bldg repair - 38.84; MCI, phone - 27.70; National Sheriff's Assoc., dues - 58.00; NE District Court Clerk's Assoc., dues - 50.00; Panhandle Treasurers Association, dues, subcriptions - 10.00; Scotts Bluff County Treasurer, adult probation - 479.58; Smith, Snyder, & Petit, ct appt counsel - 869.00; Staples Credit Plan, supplies - 1093.40; Star-Herald, publishing - 103.07; Leonard G Tabor, Atty., ct appt counsel - 70.00; US Bank, equipment - 251.26; USDA, WS – supplies - 62.50; Donald D Wilson, audit – 8,400.00
Ameritas Life Insurance Corp., health ins. - 610.96; Blue Cross Blue Shield, health ins. - 8476.78; Fastenal Company, shop supplies - 378.32; Kinsey Groves, supplies - 445.00; Anthoney Krajewski, hwy. supt. cons. - 50.00
ITEMS OF BUSINESS BEFORE THE BOARD
Item #1 – Consider and adopt Resolution – Certificate of Completion for County Bridge and Culvert Object Markers - Gifford made a motion to adopt the Resolution – Certificate of Completion for County Bridge and Culvert Object Markers. Second by Post. Roll call vote: Post, yes; Gifford, yes; Faden, yes.
Item #2 – Possible approval and signing of audit engagement letter with Don Wilson for fiscal year ending June 30, 2017 - Post made a motion to approve and sign the audit engagement letter with Don Wilson for fiscal year ending June 30, 2017. Second by Faden. Roll call vote: Faden, yes; Gifford, yes; Post, yes.
Item #3 - Discussion on setting policy on the use of county and personal credit cards by employees for job-related expenses – There was discussion on the Home Depot Charge Account and on the possibility of applying for a new credit card to be used for county business. It was determined that policy will be written for the employee manual regarding the use of county and personal credit cards for job-related expenses.
Item #4 – Discussion on setting county policy on mileage reimbursement for the use of a personal vehicle for job-related travel – After discussion, it was decided that employees will provide a Google map of the mileage and will be reimbursed the State mileage rate.
Item #6 – Discussion and possible action on lease with CenturyLink - Tabled
Item #5 – Review and approval of weed superintendent annual report – Cris Burks –
After review, the annual report was approved.
Jim Zimmerman, Attorney reported that there will be larger bills due to court appointed Guardians ad Litem
Tom Neal, Highway Superintendent reported that they are still waiting on the packers for the new graders. He said he has a plan for the culverts on the long run.
Monty Stoddard, Treasurer stated that he has received the certification of unpaid claims from the clerk and is working on the semi-annual statement. He also reported that the new plates are in.
Lori Hostetler, Clerk reported that she has begun the process of preparing W-2s.
Stan McKnight, Sheriff presented the sheriff’s quarterly fee report.
Post made a motion to adjourn the meeting of the Banner County Board of Commissioners at 10:00 a.m. Second by Faden. Roll call vote: Faden, yes; Gifford, yes; Post, yes. The next meeting will be held in statutory session on January 17, 2017 or at the call of the clerk. A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.
BOARD OF COMMISSIONERS
BANNER COUNTY, NEBRASKA