BANNER COUNTY
COMMISSIONERS PROCEEDINGS
The Banner County Board of Commissioners met in statutory session in the Commissioners’ room of the Banner County Courthouse on January 15, 2019. This is in accordance with the adjournment of the January 3, 2019 meeting and notice published in the Scottsbluff Star Herald and posting notices in Harrisburg, NE at the Post Office, the Banner County School, the clerk’s office, and on the front window of the Banner County Courthouse. Proof of publication is on file in the office of the County Clerk and is made a part of the proceedings by reference.
The agenda for the meeting was kept current and was available during the regular business hours at the office of the County Clerk. A copy was emailed to each board member on January 12, 2019. The agenda was not amended less than 24 hours prior to the meeting.
The vice chairman called the meeting to order at the hour of 8:45 a.m. with the pledge of allegiance to the flag. Present on roll call were: Vice Chairman Robert Gifford; Member Robert Post; Member Sharon Sandberg; Tom Neal, Highway Superintendent; Toney Krajewski, Assistant Highway Superintendent; Monty Stoddard, Treasurer; Stacy Daily, and Lori Hostetler, Clerk. Also present at various times: Doug Leafgreen and Dennis Maggart.
The vice chairman stated that the open meetings law is posted on the meeting room wall and that paper copies are available on the table by the door.
The agenda was examined and Post moved to approve. Second by Sandberg. Roll call vote: Gifford, yes; Post, yes; Sandberg, yes.
The minutes of the previous meeting had been supplied to each board member. Sandberg moved to approve the minutes for January 3, 2019 and that the actions therein be ratified: Second by Gifford. Roll call vote: Post, yes; Sandberg, yes; Gifford, yes.
CORRESPONDENCE
Confirmation of electronic submission of audit
Letter from NIRMA regarding Safety Committee Meetings
CLAIMS
The following claims were audited, and Post moved that the claims be approved, and warrants ordered drawn on the respective funds. Second by Sandberg. Roll call vote: Post, yes; Gifford, yes; Sandberg, yes.
GENERAL FUND
Banner County Court, cc costs - 66.00; Lisa Cross, misc. - 199.96; DAS State Accounting-Central Finance, data processing - 96.84; Douglas,Kelly,Ostdiek,And Ossian, - ct appt cnsl - 833.00; First Concord Benefits Group, LLC, hlth ins trust - 12.00; High West Energy, lights - 491.00; Margaret Hopkins, bldg repair - 44.67; Ideal Linen Supply, janitorial - 72.15; Madelung Law Office, ct appt cnsl - 150.00; Marketing Consultants, supplies - 48.00; MIPS Inc., data processing - 1,386.32; National Sheriff's Assoc., dues - 60.00; Panhandle Coop Association, fuel - 299.95; Verizon Wireless, phone - 91.66; Donald D Wilson, audit - 8,362.33
ROAD FUND
Contractors Materials, Inc., shop supplies - 164.00; Fastenal Company, repairs - 289.49; First Concord Benefits Group, LLC, hlth ins trust - 18.00; High West Energy, Lights, 333.00 - Ideal Linen Supply, shop supplies - 22.80; Inland Truck Parts & Service, repair parts - 566.78; Motor Fuels Division, misc. - 381.00; Networkfleet, Inc., shop supplies - 283.70; Panhandle Coop Association, grease & oil - 7,117.47; Shur-Tite, signs - 1,718.50; Star-Herald, misc – advert. - 41.53; Verizon Wireless, phone - 22.07
PRESERVATION & MODERNIZATION
MIPS Inc., misc. - 86.70
ITEMS OF BUSINESS BEFORE THE BOARD
Item #1 – Reorganization – Gifford made a motion to appoint Robert Post as chairman and Gifford as vice-chairman. Second by Sandberg. Roll call vote: Sandberg, yes; Gifford, yes. Post, yes.
Item #5 – Appoint representatives to serve on various boards and committees - Gifford made a motion to appoint representatives for 2019 as follows:
County Safety Director - Tom Neal
Aging Office of Western Nebraska – Sharon Sandberg
Office of Aging Advisory Board – Sandy Beals
Region One Behavioral Health Authority - Robert Post
Region One Office of Human Development and Panhandle Developmental Disabilities Services, Inc. - Robert Gifford
Public Health District - Robert Gifford
Emergency Management Board - Robert Gifford
Safety Committee – Robert Post
NIRMA Contact Person - Lori Hostetler
Personnel Policy Committee – Lisa Cross; Sharon Sandberg; Tom Neal; Rob Leaf, and Bernice Huffman
Second by Sandberg. Roll call vote: Post, yes; Sandberg, yes; Gifford, yes.
Item #4 – Appoint Officials to various offices- Sandberg made a motion to appoint Tom Neal as Highway Superintendent and Toney Krajewski as Assistant Highway Superintendent, with the Weed Superintendent position being vacant. Second by Gifford. Roll call vote: Gifford, yes; Post, yes; Sandberg, yes.
Item #6 - Appoint individual to Extension Board – No action taken.
Item #7 - Re-appoint Scotts Bluff County Attorney as Deputy Attorney for Banner County for purposes of handling arraignments and inheritance tax - Sandberg made a motion to re-appoint Scotts Bluff County Attorney as Deputy Attorney for Banner County for purposes of handling arraignments and inheritance tax. Second by Gifford. Roll call vote: Post, yes; Sandberg, yes; Gifford, yes.
Item #8 – Designate official County newspaper - Gifford made a motion to designate the Star Herald as the official County newspaper. Second by Sandberg. Roll call vote: Post, yes; Sandberg, yes; Gifford, yes.
Item #9 –Appoint a depository bank – Gifford made a motion to adopt the resolution designating the Banner Capital Bank as the depository bank. Second by Sandberg. Roll call vote: Sandberg, yes; Gifford, yes; Post, yes.
Item #10 – Set indigent burial cost limit - Gifford made a motion to set indigent burial cost limit at negotiable up to $1500. Second by Sandberg. Roll call vote: Gifford, yes; Post, yes; Sandberg, yes.
Item #11 - Set interest rate on registered warrants - Sandberg made a motion to adopt the resolution to set the interest rate on registered warrants at .5%. Second by Gifford. Roll call vote: Sandberg, yes; Post, yes; Gifford, yes.
Item #2 – Open fuel bids – 9:15 a.m. – Four companies submitted fuel bids. Bids were opened:
Dooley Oil, Inc. - #2 Red Off Road Diesel - $2.399; No lead gasoline - $2.539
Panhandle COOP – Ruby Died Fieldmaster - $2.199; “Top Tier” Gasohol 10% - $2.179
Frenchman Valley COOP – Harness Premium Diesel - $2.19; E-10 - $2.017
WESTCO - #2 Dyed - $2.185; Unleaded - $1.985
After discussion, Gifford made a motion to accept the bid from Frenchman Valley COOP. Second by Sandberg. Roll call Vote: Post, yes; Gifford, yes; Sandberg, yes.
Item #3 – Discussion on BCBS Wellness Program – Dennis Maggart and Doug Leafgreen discussed the details and how to implement the plan.
Item #12 – Set method of reasonable advance notice of meetings - Sandberg made a motion to set the method of reasonable advance notice as the same as last year: publishing in the county newspaper and posting in three public places: The Banner County Courthouse, Banner County School, and Banner County Post Office. Second by Post. Roll call vote: Post, yes; Gifford, yes; Sandberg, yes.
Item #13 - Authorize Treasurer to invest county funds - Gifford made a motion to adopt the resolution authorizing the treasurer to invest county funds in the Banner Capital Bank. Second by Sandberg. Roll call vote: Post, yes; Gifford, yes; Sandberg, yes.
Gifford made a motion to adopt the resolution authorizing the treasurer to invest county funds in NPAIT. Second by Sandberg. Roll call vote: Post, yes; Gifford, yes; Sandberg, yes
Item #14 - Set meeting dates for 2019 - Sandberg made a motion to set the meeting dates for 2019 as the first and third Tuesday of each month at 8:45 a.m. Second by Gifford. Roll call vote: Gifford, yes; Post, yes; Sandberg, yes.
Item #15 - Set holidays to be observed in 2019 – Gifford made a motion to set the holidays to be observed in 2019 as:
New Year’s Day – January 1st
Martin Luther King, Jr. Day – January 21st
Presidents’ Day – February 18th
Good Friday – April 19th without pay (optional)
Arbor Day – April 26th
Memorial Day – May 27th
Independence Day – July 4th
Labor Day – September 2nd
Columbus Day – October 14th
Veterans’ Day – November 11th
Thanksgiving – November 28th & November 29th
Christmas Eve – December 24th
Christmas – December 25th
New Year’s Day of 2020 – January 1st
Second by Sandberg. Roll call vote: Gifford, yes; Sandberg, yes; Post, no.
Item #16 – Discussion and possible action on courthouse hours – After some discussion, the item was tabled.
Item #17 – Set machine hire rates – Gifford made a motion to set the machine hire rates as follows:
Beams - 18 Ft. $1,250.00 per pair
Cattle Guard Cleanout $250.00 per gate
Caterpillar $100.00 per hour
Tractor & Low Boy Trailer $4 per mile each way
Skid Steer $50.00 per hour
Motor Grader $80.00 per hour
Big Loader $100.00 per hour
Water Truck $75.00 per hour plus water
Second by Sandberg. Roll call vote: Post, yes; Gifford, yes; Sandberg, yes.
Item #18 – Set rates for gravel, hardpan/dirt, and mileage – Sandberg made a motion set the rates for gravel, hardpan, and mileage as follows:
Gravel - At The Pit .50 per yard
Hardpan .50 per yard
Mileage * $4.00 per mile each way
*If any material is needed immediately, the mileage charge will be $4.00 per mile each way.
If the request can be delayed, and the county truck is returning to the shop along or near the
same route the material is requested, then the landowner may only be charged for mileage
one way.
Second by Gifford. Roll call vote: Post, yes; Gifford, yes; Sandberg, yes.
REPORTS
HIGHWAY SUPERINTENDENT REPORT
Tom Neal, Highway Superintendent reported that work being done on road 6 is on hold until the weather warms up, and they are in the process of fixing Jay’s packer. There was discussion on using an abandoned trailer. It was decided that Tom should get something in writing from the sheriff stating that it had been abandoned, and no one has claimed it.
SHERIFF REPORT
Lori Hostetler, Clerk presented the sheriff’s quarterly fee report.
CLERK REPORT
Lori Hostetler, County Clerk presented the clerk and the clerk of the district court fee reports. She expressed appreciation to the treasurer’s and assessor’s offices for their help in her office while she was out of town and her deputy was ill. She said she should have W-2s ready soon.
TREASURER
Monty Stoddard, Treasurer confirmed that he ran the semi-annual statement in Sunday, January 13th’s paper. He said he will be attending a legislative meeting on the 25th in Lincoln. He also said that he is hopeful that we might get some back taxes paid on some severed minerals.
No other reports.
Sandberg made a motion to adjourn the meeting of the Banner County Board of Commissioners at 11:38 a.m. Second by Post. Roll call vote: Post, yes; Gifford, yes; Sandberg, yes. The next meeting will be held in regular session on February 5, 2019 or at the call of the clerk. A full agenda of the matters to be considered at such date and time is kept continually current and is available for public inspection during normal business hours at the office of the Banner County Clerk in the Courthouse in Harrisburg.
BOARD OF COMMISSIONERS
BANNER COUNTY, NEBRASKA
